How to Manage AutoArchive in Outlook 2010
If you want to keep Outlook 2010 clean and fast, one method is to set up the AutoArchive feature. AutoArchive allows you to manage space in your mailbox or on the email server by moving older items to another location on your hard drive.Enable and Configure Auto Archive
- In Outlook 2010 Auto Archive is not enabled by default. To turn it on, click on the File tab to access Backstage View, and then click on Options.
- When the Outlook Options window opens, click on Advanced, and then the AutoArchive Settings button.
- The AutoArchive window opens and you’ll notice everything is grayed out. Check the box next to Run AutoArchive every…(defaults to 14 days)
*Note: If you select the permanently delete old items option, email will not be archived.
- Now you can choose the settings for how you want to manage the AutoArchive feature. Select how often you want it to run, prompt before the feature runs, where to move items, and other actions you want to happen during the process. After you’ve made your selections click OK.
Manually Configure Individual Folders
- For more control over individual folders that are archived, right-click on the folder and click Properties.
- Click on the AutoArchive tab and choose the settings you want to change for that folder. For instance you might not want to archive a certain folder or move archived data to a specific folder.
- If you want to manually archive and backup an item, click on the File tab, choose Cleanup Tools, then Archive.
- Click the radio button next to Archive this folder and all subfolders. Select the folder you want to archive. In this example we want to archive this folder to a specific location of its own.
- The .pst files are saved in your documents folder and if you need to access them at a later time you can.
- After you’ve setup AutoArchive you can find items in the archived files. In the Navigation Pane expand the Archives folder in the list. You can then view and access your messages.
- You can also access them by clicking the File tab, choose Open, then Open Outlook Data File.
- Then you can browse to the archived file you want to open.
Edited by Erik Laruffa